Diary and Admin Assistant

Diary and Admin Assistant

Horizon37 are looking for a Diary and Admin Assistant to join our dynamic team of coaches and brilliant business folks.

About Horizon37

Horizon37 delivers leadership coaching to rapidly growing businesses and their leaders.

We are currently a Founder-led team of 12 (a mixture of employees and contractors), including coaches (leading delivery and programmes) and our back-office (who are called the “Dynamo Team”.)

The Horizon37
Customer Promise

Above all, WE ARE VALUABLE

  1. Results matter most, we make a difference in your business
  2. Our work is outstanding quality and we are cutting-edge experts
  3. You have existing momentum, let’s build on what’s working
  4. Insight and understanding come first, to inform and adapt our coaching
  5. We do what we say we will
  6. We challenge and work at pace
  7. We can be trusted, we protect confidentiality and always choose to “do the right thing”
  8. We have positive intent and your interests at heart
  9. We create safe, confidential environments to create robust, explorative and co-creating relationships

Job mission

  1. To ensure that the Founder is effective and well-organised in her support for our customers and our people.
  2. To provide first-class diary and administrative support to the Founder
    • Online diary management
    • Sending/receiving meeting requests and liaising with the business leaders we work with or their Assistants in order to arrange meeting logistics (by email or phone)
    • Swiftly dealing with any event cancellations or rescheduling
    • Organising travel arrangements (researching the best options, ensuring no calendar clashes, confirming the plan, booking etc.)
    • Uploading receipts online
    • Tracking completed coaching sessions to instruct invoicing
    • Other adhoc general administrative tasks, as and when required
  3. To support the day-to-day business administration
    • Managing and organising Google Drive files
    • Filing incoming expense claims and invoices for approval
    • Liaising with the Finance team regarding invoicing

Candidate attributes

  1. Excellent organisational and administrative skills
  2. Good time management skills, with an ability to work effectively to tight timescales
  3. Ability to establish and maintain good working relationships with customers and team members, through clear communication skills (both written and verbal)
  4. Attention to detail
  5. Fun to work with, positive and approachable – collaborating with team mates in different functions
  6. Excellent IT skills (with good knowledge of Google Drive & Calendar)
  7. An understanding of the sensitive nature of coaching work and the need to maintain confidentiality at all times; trustworthy and professional
  8. Willingness to learn and develop within an innovative, entrepreneurial environment

Practicalities

  • Ideal start early Oct 2021
  • Approximately 5 hours spread throughout the week, flexible
  • Between £11-14 per hour, depending on experience
  • Work remotely, possibly with some infrequent travel required
  • Three month probationary period

How to apply

Send a cover letter and CV to Sabina Raus